How to keep email signatures out of Teams and Yammer

While Teams and Yammer provide us a way to communicate without email, sometimes we still need to connect the conversation threads together.

Already in Teams we can surface Yammer threads, and in both products we can send emails in to become a thread in those platforms.

The problem is that when sending an email in to Teams or Yammer the entire content of the email goes across. This is most annoying when any email you create attaches an email signature – which generally occurs in Outlook be it desktop, mobile or web.

Effectively what your colleagues will see is a thread that starts with your email signature – at which point many people will stop reading as there is no context.

Using Exchange transport rules you can actually exclude email signatures from going along with your email to Yammer or Teams, however the requirement is that your signatures are applied by a cloud-based service on transit – and not by Outlook itself.

Continue reading this over at Exclaimer.

Enabling the Microsoft Whiteboard to work with Office 365

If you’ve ever worked with the Microsoft Whiteboard on a Surface Hub with the Creators Update installed, you’ll know that the whiteboard experience is fantastic.

Where it has fallen down is that it was restricted to only being available on a Surface Hub – so normal Windows 10 users could not interact with the whiteboards. Customers would have to resort to third-party apps such as Stormboard.

Last week the Whiteboard was released into public preview, and I’ve been very much looking forward to this as have many Surface Hub customers.

To be able to store & retrieve canvasses or share them with other people you need to sign in with Office 365 credentials or a Microsoft account (formerly known as Live ID).

Unlike some previous Office 365 app releases however, the Whiteboard is turned off by default which means that users will be greeted with the warning that “Your admin has disabled sign in for Whiteboard”:

The fix is simple – enable it!

Simply go to the Office 365 admin portal, navigate to Settings and then to “Services & add-ins”, where you will see the new Whiteboard option:

You will see that it is set to Off, so slide it over to On and press save:

The effect is immediate, and you’ll then be able to log in straight away and start working on whiteboards together!

This is an all or nothing approach, and at this point there are no administrative controls to enable or disable this on a per-user level – so you will need to be wary of content being stored in yet another location.

The whiteboard is quite simple and easy enough to use, but at the end of the day it is a blank canvas. If you are looking more a more structure canvas check out as it provides a whole raft of features that enhance productivity and collaboration when whiteboarding.