From idea to done: plans, tasks & calendar
The front half of Station is about thinking. This is the back half:
turning the ideas that survived being challenged into work that actually
gets finished — and keeping every view of that work in sync, because it’s
all the same data underneath.
← Back to the Station overview · See also: the grand tour ·
capturing things
Jump to: Promote · Plans · Inside a plan · Tasks · Calendar · Work · One source of truth
1. Promote an idea into work
An idea that’s solid doesn’t get retyped somewhere else — you promote it
in place. From any idea you can, in one click:
- Promote to a plan — when it’s a multi-step arc.
- Promote to a task — when it’s a single thing to do.
- Research this — kick off a deep-dive first, if it needs more
grounding before you commit.
The idea stays linked to whatever it became, so you never lose the
"why" behind a plan.
2. Plans — the arcs you’re on
A plan is a multi-step piece of work. The Plans page tracks all of
them at once — status, pressure, due windows, and what needs attention
next — with each plan on a timeline and a live progress bar derived from
its open tasks.
Plans move through clear states — active, planning, paused,
shipped, archived — so it’s obvious at a glance what’s in flight
versus what’s resting.
3. Inside a plan
Open a plan and you get its roadmap: the ordered list of tasks with
their statuses and due dates, the ideas that fed it, a few quick
stats (days active, velocity, risk), and a running notes & log.
You can add a task straight to the plan from here.
4. Tasks — attached, detached, or standalone
Tasks are the atoms of work, and they’re flexible about where they live:
- A task can be standalone, or attached to a plan.
- You can detach a task from its plan, or move it to a different
plan, as the work reshapes itself. - The Tasks page groups everything by horizon — today, this
week, later — so the next action is always obvious, whether or not it
belongs to a plan.
This is the bit that keeps real life tidy: a plan can shed a task that
turned out to belong elsewhere, and a loose task can be adopted into a
plan once you realise it’s part of something bigger.
Tasks don’t only come from me typing them anymore, either: the
inbox, my meetings, and the evening debrief all
propose tasks — through the same create popup, always with me deciding.
5. Calendar — when, not just what
Anything with a due date or a time shows up on the Calendar — a
week/day view where scheduled work and focus blocks sit side by side. It’s
not a separate calendar to maintain; it’s the same tasks, placed in time.
6. Work — one command center
The Work page is where it all comes together: today’s tasks, the next
seven days, and every active plan in a single view. It’s the "what do I do
now, and in what order" screen — the one to open first thing in the
morning. (On the mobile app, the morning ritual is picking a top 3
for the day — pushed to my phone at 08:25.)
One source of truth
The thing that makes this hold together: a task is a single row in the
database. The plan’s roadmap, the Tasks list, the Calendar, and the Work
page are just different views of the same rows. Tick something off in
one place and it’s done everywhere — there’s no second to-do app to keep
in sync, and nothing to reconcile.
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