Learn how to have professional organisation-wide signatures with Office 365, while you have a coffee

Many organisations I work with still use Outlook as the place where signatures are applied. The problem with this approach is that approximately 40% of emails are done on mobile devices these days – in which case no signature is applied.

I’ve written previously about Exclaimer Cloud for Office 365 as my preferred solution, but thought it would be worthwhile actually creating a video showing how quick and simple it is to set up. It’s so fast, you can do it while drinking a coffee. The video is only 7.5 minutes, so check it out:

 

Using Exclaimer for cloud-based email signatures

A few years ago I wrote a blog piece called How to add signatures and disclaimers in Exchange Online. This utilised the out of the box capabilities of Exchange Online and for the most part was relatively functional.

At the time I knew that Exclaimer and other similar solutions existed to provide a more unified signature – however they always required either an on-premises server or client-side agent. My issue with this was that I didn’t feel there was point utilising a signature management system that only worked for Outlook on the desktop, especially when the drive to the cloud was also leading to an increase in mobility and device variance.

Since that time Exclaimer has released a cloud version of their solution, known as Exclaimer Cloud – Signatures for Office 365. I implemented this for Paradyne and we have enjoyed consistent signatures regardless of what interface we used to create emails – Outlook on the desktop, mobile, or Outlook on the web (aka OWA).

The main oddity is that for years we are so used to seeing our email signature at the bottom of the new email window – whereas after implementing Exclaimer Cloud that was no longer required, so this took a few days of getting used to.

I’ve written a guest blog piece for Exclaimer comparing the management of signatures in Exchange Online vs. Exclaimer Cloud. One of the things that IT Managers will appreciate from this solution is that after they implement Exclaimer Cloud – they can hand off control to HR or marketing to manage it, and ultimately pay for it out of their budgets. 🙂